People Operations Coordinator (Internal Candidates Only)

Orlando, FL

Full Time

People Operations

Entry Level

Position Overview

As a People Operations Coordinator, you’ll play a foundational role in supporting the day-to-day operations of the People Operations team. You’ll be responsible for maintaining employee records, support onboarding/off-boarding processes, scheduling interviews, coordinating internal processes, assist in compliance procedures, and gain exposure to multi-state HR best practices.

Additionally, this role will serve as a backup for some aspects of Payroll processing and support administrative functions within People Operations. The People Operations Coordinator reports to the Manager, People Operations, supports the entire People Operations team, and collaborates closely with Finance, IST, and other cross-functional teams.

This is an ideal role for someone early in their HR career looking to build toward a Generalist or Business Partner role in a dynamic, fast-paced, high-growth environment.

Please note that at this time OneRail's People Operations Department is only considering internal applications for the role of People Operations Coordinator from current team members of OneRail who have occupied their current role for a minimum of six months. Applications submitted by extrenal candidates or current team members who have not occupied their current role for more than six months will not be considered. &nbsp

Key Responsibilities

Administrative Functions

Provide support in People Operations projects focused on improving processes, systems, or team member experience.
Maintain and audit employee records to ensure compliance, data integrity, accuracy, and confidentiality across the following systems: ADP Workforce Now, Leadr, JazzHR, PDP Works, and OneRail Service Desk.
Respond to team member inquiries and direct them to the appropriate People Operations team contact.
Prepare employment verification letters, support team/company audits, reporting, and policy documentation efforts.
Assist in People Operations related OneRail Service Desk tickets processes
Other HR-related tasks and responsibilities as assigned.

Compliance & Payroll Support

Assist with benefits administration and open enrollment logistics.
Serve as a backup to support Manager People Operations with benefits and payroll-related inquiries and coordinate with internal teams/vendors as needed.
Assist in compliance procedures with federal, state, and local employment regulations across 30+ states.
Assist with compliance-related documentation and reporting.

Recruitment Support

Assist with internal/external company job postings, interview scheduling, and candidate communication through Applicant Tracking System (ATS) workflows and documentation.
Assist in onboarding and off-boarding processes, including documentation, scheduling exit interviews, and internal communication notifications.

Qualifications

Current employment with OneRail with a minimum of six months occupying current role.
1–2 years of administrative, HR assistant, or process/project coordination experience preferred.
Bachelor's degree in Human Resources, Business Administration, or a related field is preferred, but not required.
Familiarity with ADP Workforce Now and Jazz HR, or other HRIS ATS platforms is a plus.
Exceptional attention to detail, time management, and organizational skills.
High emotional intelligence, professionalism, and ability to handle highly confidential internal company and team member information with integrity.
Comfortable using Microsoft Office Suite; and experience with HR reporting tools.
Familiarity with HR related processes, payroll, benefits administration, and compliance requirements.
Excellent problem-solving and communication skills.
Ability to prioritize multiple tasks in a fast-paced environment.
Exemplary ability to exercise the highest level of discretion, confidentiality, and sound judgment while navigating complex and often sensitive organizational matters.
Must be willing, able, and available to work onsite on a regular basis at our Orlando HQ Offices (Zip Code 32819).

About OneRail

OneRail, headquartered in Orlando, FL, is the emerging leader in Final Mile delivery technology. Our OmniPoint SaaS platform uses proprietary algorithms and artificial intelligence to power efficient same-day delivery programs for major companies like Lowe’s, Pepsi, American Tire Distributors, and Advance Auto Parts.

OmniPoint is the cornerstone of OneRail’s integrated final mile delivery solution.

Capture. Within moments of a purchase that requires same-day delivery, OmniPoint captures a shipper’s “demand signal” from their POS, ERP, or e-commerce system: what was ordered, where it is, where it’s going, and when it needs to be there.
Optimize. OmniPoint uses this data to specify the optimal vehicle for the order’s size and weight, as well as any extra services required. OmniPoint then calculates all-in shipping costs and optimizes delivery routing.
Execute. Customers can direct deliveries to their fleet, or OneRail’s nationwide network of 12 million couriers available 24/7/365.
Support. Deliveries can be supported as they occur by OneRail’s skilled Exceptions Assist team to handle unforeseen delivery issues on the customer’s behalf.
Follow Up. OmniPoint enables the consumer or receiving business to track their order delivery in real time and provide feedback through a customer-branded interface.

OneRail has been recognized by Gartner as one of the most innovative solutions in the Final Mile delivery space. We ranked in the top 100 of the Inc. 5000 list of the fastest-growing US private companies in 2022 and 2023 and received an Inc. Best Workplace award in 2023.

Regular, Full-time Team Member Benefits (U.S. Team Members)

Competitive base compensation
Health and wellness Insurance with generous company contribution (medical, dental, vision)
Company-paid life insurance, short-term and long-term disability
4% 401K match with immediate vesting of Company match
Continuing Education Opportunities
Flexible/Open (Uncapped) Paid Time Off (PTO) Policy for Salaried Team Members*
Competitive Paid Time Off (PTO) Policy for Hourly Team Members*
Generous Company-paid Holidays

Onsite Team Member Job Perks (U.S. Team Members)

Relaxed/casual work environment
Standing desks
Recreational and Video games
Large breakroom and lounge
Stocked kitchen and fridges
Cappuccino machine
Onsite restaurant and daily food trucks
Offices conveniently located with quick access to I-4, SR-528, and Florida's Turnpike
Ample free parking

OneRail's Travel Policy for Remote Team Members (U.S. Team Members)

While OneRail allows remote work for certain posted roles, noted as "Remote Work Available" on the Company's website, a core requisite for all roles is that team members be willing and able to occasionally travel to OneRail's Orlando, Florida headquarters. All team members are required to participate in on-site onboarding at the onset of employment and then on an as-needed basis thereafter, as a condition of their employment.

To view more details about what is like to work at OneRail, or to view a full list of career opportunities, please visit https://www.onerail.com/careers/

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address*

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Cover Letter

Who referred you to this position? Enter their first and last name here.

Do you have a valid driver's license?

Are you willing to relocate?

What's your citizenship / employment eligibility?*

What's your highest level of education completed?

College or University

Are you 18 years of age or older?*

LinkedIn Profile URL:*

What languages do you speak fluently?

Desired salary*

Earliest start date?*

In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!*

150

References: Please enter names and contact information:

Why do you believe you have what it takes to be the next superstar team member on OneRail's People Operations team?*

Briefly explain your previous People Operations/Human Resources Experience.*

Explain your favorite aspect of working within People Operations/Human Resources:*

Explain your least favorite aspect of working within People Operations/Human Resources:*

Do you posses a Human Resources Certification from SHRM or HRCI?*

If you do possess a Human Resources Certification from SHRM or HRCI, please list the certification and organization here:

The People Operations Department is currently only considering internal applications from current team members of OneRail for the People Operations Coordinator role. Are you currently employed by OneRail?*

While OneRail is open to remote work for some positions, the People Operations Coordinator must be willing, able, and available to work onsite on a regular, full-time basis within our Orlando HQ Offices (ZIP Code 32819) Are you willing, able, and available to work onsite at OneRail HQ on a regular, full-time basis?* No, I am unwilling or unable to work onsite OneRail HQYes, I am willing and able to work onsite OneRail HQ

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application